Council members who work on the area committees commit for a three-year term and have evolving responsibilities.
The first and second years council members read submissions and vote on acceptances from a given area (creative writing, rhetoric, or literature) at the breakout session of the fall Executive Council meeting. They also vote on awards within their area, which requires them to read the completed submissions after February 8 and attend the sessions in their area, since presentation is part of the determination for awards. After all the panel sessions with potential award winners are complete, they meet with the other council members from their area to determine the final award winners.
The third year the council members serve as chair in their area of expertise.
As chair they
receive all the submissions,
remove cover pages and send on the submissions to the other two council members,
send a form for council members’ acceptances and rejections,
send acceptance letters,
follow up on acceptances and remind those accepted to pay membership dues,
send rejection letters,
check on membership of the accepted presentations, and
form the accepted papers into panels.
The area chairs receive full papers by February 8. These are the only papers considered for awards. At this time, the area chairs, along with the other two area council members, read the completed submissions and vote on which ones they think are best. These votes are preliminary as presentation is also part of the determination of awards.
Area chairs must attend the panel sessions for their area.
After all the panel sessions with potential award winners are complete, the area chairs meet with the other council members from their area to determine the final award winners.
After the awards are determined the area chairs must
give the list to the appropriate person,
email the list to the editor of CCTE Studies, and
email the award winners to send an MLA-style completed essays to the CCTE Studies editor.